The Suspend / Re-Issue Permit Workflow

Once a permit has been issued, it can no longer be rejected. Instead, Suspend and Re-issue options can be used, as follows:

  1. The permit is created and saved by a ‘Creator’ user. During this step, all permit details, such as details of the job, work area, contractor company are filled in, method statements/risk assessments attached. The user also selects the special permits to include (e.g. Hot Work, Working at Height), and answers the relevant questions.
  2. The permit is then validated. This can be done by the Permit Creator, if the creator has ‘validate’ user rights. Otherwise, the Permit Creator submits the permit for validation by a ‘Validator’, who validates it before it is ready for the next step.
  3. Next, the permit is issued by a ‘Permit Issuer’, who decides on the permit start date and duration of the permit. This step may include signatures by the Permit Issuer and contractor personnel.
  4. Issued Permits can be:
  • suspended if conditions at the worksite change and work must stop. It can be re-issued once it is safe for the work to continue or handed back for close if work will not be resumed, OR
  • re-issued without being suspended first, e.g. at shift-change or when a permit validation is required by company procedures, e.g. after a set time period has elapsed, to confirm that the work is still allowed to continue.
  • handed back for close by an authorised user. This user includes details of the job done, whether the job is complete.

The suspend / re-issue cycle can be used multiple times before the permit is handed back for closure.

  1. If the job is complete, it is closed. If the job is not complete but the existing permit is nearing the end of its validity period, the permit can be closed & a new permit created.
  2. The new permit now goes through the same workflow as described above.
The Reject Permit Workflow
Using Pisys Permit To Work