Once a permit has been issued, it can no longer be rejected. Instead, Suspend and Re-issue options can be used, as follows:
- The permit is created and saved by a ‘Creator’ user. During this step, all permit details, such as details of the job, work area, contractor company are filled in, method statements/risk assessments attached. The user also selects the special permits to include (e.g. Hot Work, Working at Height), and answers the relevant questions.
- The permit is then validated. This can be done by the Permit Creator, if the creator has ‘validate’ user rights. Otherwise, the Permit Creator submits the permit for validation by a ‘Validator’, who validates it before it is ready for the next step.
- Next, the permit is issued by a ‘Permit Issuer’, who decides on the permit start date and duration of the permit. This step may include signatures by the Permit Issuer and contractor personnel.
- Issued Permits can be:
- suspended if conditions at the worksite change and work must stop. It can be re-issued once it is safe for the work to continue or handed back for close if work will not be resumed, OR
- re-issued without being suspended first, e.g. at shift-change or when a permit validation is required by company procedures, e.g. after a set time period has elapsed, to confirm that the work is still allowed to continue.
- handed back for close by an authorised user. This user includes details of the job done, whether the job is complete.
The suspend / re-issue cycle can be used multiple times before the permit is handed back for closure.
- If the job is complete, it is closed. If the job is not complete but the existing permit is nearing the end of its validity period, the permit can be closed & a new permit created.
- The new permit now goes through the same workflow as described above.